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Privacy Notice Talent Acquisition

Hitachi ABB Power Grids respects your right to privacy

At Hitachi ABB Power Grids, respecting your data privacy rights is a top priority. This notice explains why and how we collect personal data about you, how we process such data, and whar rights you have regarding your personal data.

Your Personal Data

Hitachi ABB Power Grids and its subsidiary companies ('Hitachi ABB Power Grids') is responsible for your personal data. For the purposes of applicable data protection law, the controller of your data will be the Hitachi ABB Power Grids affiliate where you are applying for a position. For further information, please click here to see all Hitachi ABB Power Grids affiliates. This notice applies to all such companies. 

We have obtained your personal data via Hitachi ABB Power Grids career portal. 

In some cases, we will also process your personal data indirectly from third parties, such as background check providers, recruitment agencies through which you have applied for a job and other administration services providers.

In some cases, we will also process personal data from publicly available sources such as employment- and business- orientated social networking services (such as LinkedIn, Glassdoor) and career fairs.

Data Protection Officer

Hitachi ABB Power Grids Data Protection Officer can be reached through the following email address: privacy@hitachi-powergrids.com.

What we need

We collect and use personal data that concerns you in connection with the recruitment process at Hitachi Power Grids. We may collect the following categories of personal data:

Personal details and identification data such as name, gender, date of birth; personal and business address, personal telephone number, personal email address or other contact details, date and country of birth, photo, citizenship.

Skill and experience details such as qualifications and certifications including current and previous positions, education and training courses, resume/CV, education records and work achievements.  In some cases: contact details of referees and results of capability assessments and interview assessment/feedback and any other personal information you choose to disclose to us as part of your job application;

Depending on the position, we are performing internal/external assessments, where we collect additional data such as assessment performance data, assessment score, phone interview recordings/notes, video interview recordings/notes.

In some countries, we further need to process data concerning your trade union membership; religion and philosophical beliefs and criminal records (only when required by the local law or where this is used to secure equal opportunity and treatment for all candidates and employees in Hitachi ABB Power Grids, in accordance with the local law). If we run a background check on you as a part of the recruitment process, we will only process such data in accordance with applicable law.

Data necessary for the employment contract conclusion and onboarding process of the successful candidates only such as the applicable personal identity number (tax, citizenship, social security or possibly other type of individual number applicable for you due to your country); data of your related persons (name of spouse/partner, children, etc.); signature; bank account details; emergency contacts; insurance data; driving license number; training records; clothing and shoe size where necessary.

In some countries, during the onboarding process we need to process your health data and data regarding your racial or ethnic origin (only when required by the local law or where this is necessary to secure equal opportunity and treatment for all candidates and employees in Hitachi ABB Power Grids, in accordance with the local law). Personal data mentioned above will not be processed, if such processing is prohibited according to applicable provisions of national law. 

For further details of the personal data that we collect in your country, please submit a request to privacy@hitachi-powergrids.com

Why we need it 

The personal data we collect will be used for the following purposes: 

• Your job application for the specific position within Hitachi ABB Power Grids or joint venture of Hitachi ABB Power Grids and a third party, which we process as part of the precontractual execution and performance to establish employment and related contracts (in order to take steps prior to entering into an employment contract) or on the basis of your consent depending on the jurisdiction; 

• Evaluation of your application, based on legitimate interest of Hitachi ABB Power Grids or a joint venture of Hitachi ABB Power Grids and a third party, is based on finding the most suitable candidate for the opened job position, therefore Hitachi ABB Power Grids has to conduct assessments and interviews, which corresponds also with your interest in finding the job that suits you best;

• Your job application for the purpose of potential future recruitment purposes within Hitachi ABB Power Grids or a joint venture of Hitachi ABB Power Grids and a third party, on the basis of your consent;

• In case of employment contract conclusion – to undertake steps necessary to fulfill controller obligations resulting from the employment contract and applicable legal provisions such as confirming that you meet internal and legal requirements relevant position to the, creation and signing of the employment contract and other employment documentation, creation of necessary accounts in our information systems; providing you access to the Hitachi ABB Power Grids premises; providing mandatory notifications to governmental authorities; provide you work uniform and personal protection equipment where necessary; and performing an onboarding session necessary to provide you with equipment, training and information required for the position you have been recruited.

You may obtain a copy of our legitimate Interest assessment of why we process your personal data for these interests by visiting www.hitachiabb-powergrids.com/privacy. For more information regarding the purposes above, please submit a request at privacy@hitachi-powergrids.com.

We collect only your personal data, which we need for these purposes. The use of your personal data provided during your job application will be limited to a need basis and shared only with the employees and third parties that are directly involved in the recruitment and onboarding processes for the specific position. 

Your application may be rejected in case your profile is incomplete and/or inaccurate. Accurate personal data, correct contact details and a complete profile is required to contact you and process your job application.

What do we do with it

We only share your personal data with employees and third parties that are directly involved in the recruitment and onboarding process. We share your personal data with the following Hitachi ABB Power Grids affiliates and third parties for the following purposes as part of the processing activities: 

Recipient name or category

Recipient location

Purpose

Safeguards in place to protect your personal data

ABB Ltd

Switzerland

Hosting the PG career portal and storing of the personal data.

ABB Ltd is estabslidhed in Switzerland, which is considered to provide adequate protection for personal data as per the EU Commission decision

Hitachi ABB Power Grids affiliate inside Europe

EU

Share your application with the affiliates that are directly involved in the recruitment and onboarding process for the specific position and any future recruitment processes based on your consent.
In case of employment contract conclusion we need to share your data with entities responsible for creation of necessary accounts in our information systems, maintaining servers and systems used for storing and sharing employees personal data in scope of purposes described in this notice.

This affiliate is located in EU, which is considered to provide adequate protection for personal data

Hitachi ABB Power Grids affiliate outside Europe

Non-EU

Share your application with the affiliates that are directly involved in the recruitment and onboarding process for the specific position and any future recruitment processes based on your consent.
In case of employment contract conclusion we need to share your data with entities responsible for creation of necessary accounts in our information systems, maintaining servers and systems used for storing and sharing employees personal data in scope of purposes described in this notice.

This affiliate is within the Hitachi ABB Power Grids organization and the legal mechanism for the transfer are EU Model Clauses

Third parties inside EU (including Hitachi ABB Power Grids business partners and joint ventures with third parties, software providers, HR assessment providers, law firms and governmental agencies)

EU

Share your application with the third parties that are directly involved in the recruitment and onboarding process for the specific position to carry out assessments, issue work permits, visas and other legally required documents.
In case of employment contract conclusion, we need to share your data with entities responsible for enabling you the access to Hitachi ABB Power Grids premises; providing mandatory notifications to governmental authorities arranging medical examination of prospective  employees and conducting background check on our behalf.

This third party is located in EU, which is considered to provide adequate protection for personal data

Third parties outside EU (including Hitachi ABB Power Grids business partners and joint ventures with third parties, software providers, HR assessment providers, law firms and governmental agencies)

Non-EU

Share your application with the third parties that are directly involved in the recruitment and onboarding process for the specific position to carry out assessments, issue work permits, visas and other legally required documents.
In case of employment contract conclusion, we need to share your data with entities responsible for providing you access to the Hitachi ABB Power Grids premises; providing mandatory notifications to governmental authorities arranging medical examination of prospective  employees and conducting background check on our behalf.

This third party is located outside EU, which is not considered to provide adequate protection for personal data hence the legal mechanism for the transfer are EU Model Clauses or their equivalent.

Potential or current acquirers of Hitachi ABB Power Grids businesses or assets

EU and non-EU

For evaluation of the business or assets in question or for the purposes described in this privacy notice.

Where the potential or current acquirer is located outside EU, which is not considered to provide adequate protection for personal data, the legal mechanism for the transfer are EU Model Clauses or their equivalent.

If required, we will share your personal data with third parties in the country for which you have applied for the job or with third parties in countries that are directly involved in the recruitment and onboarding process for the relevant position for which  you have applied. This can be the case when you apply for a position in a country different to the country you are based. The purpose is for the creation and organization of visa and work permit.


You may obtain a copy of the safeguards which we use to protect your personal data by visiting www.hitachiabb-powergrids.com/privacy

In case you are applying for a position outside the EU, your data will be transferred out of the EU to the country where you are applying for the particular position. If the EU Commission considers that this country does not provide adequate protection of your personal data, we use European model clauses to protect your personal data.

We may use automated methods to make a decision based on your personal data. The logic used to make this decision is based on the requirements of the job profile and if your experience and background is meeting these requirements. The potential consequences and significance of this automated decision making are that your application may be rejected in case your profile does not meet the minimum requirements of the job description. In case we use automated methods, you have a right to obtain human intervention or to express your point of view and to contest the decision by submitting a data subject request at www.hitachiabb-powergrids.com/privacy

After your application, irrespective of whether you have been hired or not, we may send you an email asking you to participate in a survey related to the recruitment process. Your participation in such a survey is voluntary.

How long we keep it

We will only retain your personal data obtained via this process as long as our legitimate interest or your consent remains valid. In general, although there may be limited exceptions due to local legal requirements (such as tax or commercial law), your personal data will be processed for up to 24 months. This retention period starts with every log-in to your account.

In case of employment contract conclusion, we will process your personal data for the duration of this contract.

Based on mandatory legislation, Hitachi ABB Power Grids must keep certain personal data for a minimum period of time. For example, employment contracts, information about salary payments and reimbursements need to be kept for a minimum period based on local corporate and tax legislation.

After the retention period, your personal information will be deleted.

For more information regarding specific retention periods that apply to your personal data, please submit a request at privacy@hitachi-powergrids.com.

What are your rights?

You are entitled to:  

• correct any error in your personal data or update it, 

• right to access your personal data and receive a copy of your personal data that we hold,  

• delete your personal data that we no longer have a lawful ground to use,  

• port your personal data to a new supplier (if applicable),  

• object to the processing of your personal data based on the legitimate interests ground (provided our reasons for the processing don’t outweigh any prejudice to your data privacy rights),  

• restrict how we use your personal data whilst a complaint is being investigated, or 

• withdraw consent, whenever we have asked for your consent for processing of your personal data. 

You may make such request at www.hitachiabb-powergrids.com/privacy. In certain circumstances, we may need to restrict the above rights to safeguard the public interest (e.g. the prevention or detection of crime) and our interests (e.g. the maintenance of legal privilege). 

If you wish to make a complaint about how we have handled your personal data, you may contact our Global Data Protection Officer at privacy@hitachi-powergrids.com, or submit your complaint at www.hitachiabb-powergrids.com/privacy.  

If you are not satisfied with our response or believe we are processing your personal data against the law, you may also contact the Data Privacy Authority in your country of residence or work or where you believe an infringement of data privacy laws may have taken place.  

Join our recruitment mailing list 

We would like to use your email address to inform you about open positions at Hitachi ABB Power Grids, specified to the country and area you are interested in. You may unsubscribe at any time by clicking the “unsubscribe” link in any future communications or by completing the form at www.hitachiabb-powergrids.com/privacy.  

Further information 

By submitting your application, you confirm that your personal data therein is accurate and up-to-date. Further, you confirm that you have read and understood this privacy notice and you are aware that by submitting your application you consent for us to process your personal data to review and assess your application (in the event we rely on a consent) or to do the same in order to take steps to prepare your employment contract.

“I hereby give consent for my personal data included in my application to be processed for the purposes of the recruitment and onboarding process under the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation)”.

“I also consent to processing of my personal data for the purposes of any future recruitment processes”. 

Additional information on personal data for residents in Korea

Personal data mentioned above will not be processed, if such processing is prohibited according to applicable provisions of national law.  

Join our recruitment mailing list

Based on your consent, we would like to use your email address to inform you about open positions at PG, specified to the country and area you are interested in. 

 

Rights of legal representative and method of exercising the rights

A legal representative may request at any time to view, correct/delete, suspend the processing of, and withdraw consent to your personal data on your behalf.  The legal representative should prepare a Power of Attorney signed by you and contact us at the contact information provided above.

 

Period of retention and use of personal data; destruction of personal data

In principle, we immediately destroy relevant personal data after the purpose of collection and use are achieved. However, if applicable laws and regulations require us to retain the data, we will store it for a certain period as prescribed in the applicable laws and regulations. In this case, we will transfer the relevant data to a separate database or store in another storage place.

-       Records on contract or subscription withdrawal: 5 years (Act on the Consumer Protection in Electronic Commerce, Etc.) 

-       Records on price settlement and supply of goods: 5 years (Act on the Consumer Protection in Electronic Commerce, Etc.)

-       Records on consumer complaints or dispute settlement: 3 years (Act on the Consumer Protection in Electronic Commerce, Etc.)

-       Records on collection/processing and use of credit information: 3 years (Use and Protection of Credit Information Act)

-       Records on labelling/advertising: 6 months (Act on the Consumer Protection in Electronic Commerce, Etc.)

-       User’s internet log records/user’s location of access tracking data: 3 months (Protection of Communications Secrets Act)

-       Other data verifying that communication took place: 12 months (Protection of Communications Secrets Act)

 

Unless otherwise agreed by the applicant, the information of the applicant who has been dropped from the recruitment process will be deleted immediately. Same applies if a third party is provided with applicant information.

 

Destruction process and destruction method of personal data

In principle, we immediately destroy your personal data after the purpose of collection and use are achieved. The process and method of destruction are as follows: 

 

(1) Destruction process 

Once the purpose is achieved, your personal data is moved to a separate database (or a document box in the case of papers) and is destroyed after storage for a certain period under our internal data protection policy and other applicable laws and regulations (refer to the period of retention and use of personal data). The personal data moved to a separate database will not be used for a purpose other than the purpose of retention, unless otherwise provided by laws and regulations. 

 

(2) Destruction method 

We delete electronically stored personal data by using the technical means that make it impossible to restore the data. For paper-based personal data, we shred them via paper shredder or incinerate them.  

 

Installation, operation and rejection of automatic collection device for personal data

We operate ‘cookies’ that may store and find a user’s information from time to time. A cookie is a very small text file that a server, used by us to operate our website, sends to your browser and is stored in the hard disc of your computer. 

 

(1) Purpose of using cookies 

Implementation of automatic login function; analysis of a member/non-member’s visit frequency or time; understanding your preferences and interests; tracing your footsteps; providing target marketing and customized services by identifying the degree of participation in various events and the number of visits. 

 

(2) How to reject installation of cookies  

You have the right to choose the installation of cookies. In other words, you may either allow all cookies by setting an option on your web browser, make confirmation every time a cookie is stored, or reject storage of all cookies. Please note that if you reject the installation of cookies, it may be difficult for us to provide you with our services. 

-          How to set cookies (if you use Internet Explorer 8.0). Go to “Tools” menu and click “Internet Options.” Click “Privacy” tab. Click “Settings” and set your level of accepting cookies. 

-          How to see the cookies you have received (if you use Internet Explorer 8.0). Go to “Tools” menu and click “Internet Options.” Click “General” tab, and click “Settings” in “Search History.” Click “View Files.” 

-          How to reject the installation of cookies (if you use Internet Explorer 8.0). Go to “Tools” menu and click “Internet Options.”  Click “Privacy” tab. Click “Settings” and adjust to high level to “Block all cookies.”